Board Positions
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Attend all meetings of the Board
Be available for meetings of the Conference Site Committee, as needed
Represent the organization in all matters, but take no position which is contrary to bylaws
Sign all contracts approved by the Board
Retain General Counsel, as needed
Use official AJAAS secure email accounts, in order to keep a record of official AJAAS correspondence
Prepare all written, typed, or printed matter pertaining to and on behalf of the organization
Commit to serving for three years (one year as Co-Chairs Elect, one year as Co-Chairs, Ex-Officios).
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Support and work in collaboration with the Co-Chairs in the implementation of the policies and procedures of the organization
Assume the duties of the Co-Chairs, in the absence of the Co-Chairs
Be responsible for editing and promoting AJAAS’ digital publications
Assume the duties of Co-Chairs if so directed by the Board
Assume the office of Co-Chairs when the Co-Chairs’ term expires.
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Communicate frequently with AJAAS members who identify as artists, and convey the needs of this community to the Board
In collaboration with the Activism Liaison and Scholarship Liaison, maintain and curate the “Spotlight” section of the website, assuring that the work of our members is adequately represented;
Consult with the editors of the Joteria Newsletter (Co-Chair elect) and write short articles about Joteria Artists and their work.
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Communicate frequently with AJAAS members who identify as activist, and convey the needs of this community to the Board
In collaboration with the Art Liaison and Scholarship Liaison, maintain and curate the “Spotlight” section of the website, assuring that the work of our members is adequately represented;
Consult with the editors of the Joteria Newsletter (Co-Chair elect) and write short articles about Joteria Activism.
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Communicate frequently with AJAAS members who identify as scholars, and convey the needs of this constituency to the Board;
In collaboration with the Art Liaison and Activism Liaison, maintain and curate the “Spotlight” section of the website, assuring that the work of our members is adequately represented;
Consult with the editors of the Joteria Newsletter (Co-Chair elect) and write short articles about Joteria Scholarship.
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Function as a bridge between the board and the conference committee, maintaining clear and open lines of communication.
Be in charge of ensuring the site committee has necessary resources including the conference handbook and guidelines. Will update the handbook as needed.
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Update the digital archive of all historical materials pertaining to the organization.
Document all events including conferences, meetings, symposiums and special events, through the use of cameras, and other audio, visual recording devices.
Put together a committee of volunteers who will help with these goals.
Be responsible, with the help of the co-chairs, of the maintenance of AJAAS’ institutional memory.
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Be responsible for doing outreach for the organization including to media outlets, in consort with co-chairs.
Work with the conference site committee to disseminate information related to the conference.
Post marketing material on social media sites to promote AJAAS and affiliates
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In collaboration with the Co-Chairs, regularly review, report, and reconcile financial documents and statements for the organization
In collaboration with the fiscal sponsor, respond to questions or recommendations on all routine and non-routine financial matters
Review any items or requests with financial implications that are made to the Board and/or Conference Coordinating Committee;
Sign all checks issued by the organization
Collect all monies due to the organization and advise the Board of the monies received from members and all other sources
Seek funding opportunities and coordinate development efforts
Submit quarterly and biannual budget reports
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Under development
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Under development
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Conduct annual membership drives
In collaboration with the Board and Queerstorian/Web Director, be responsible for making recommendations on the uses and functionality of the listservs, email lists, and other social media
Be responsible for maintaining moderation of public and members listservs
Work in consultation with the Web Director to create and maintain the content of the AJAAS website’s membership section
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Bring to conclusion projects started but not completed during term of office
Assist with transition of officers (information, resources)
Serve on, and initially convene, the Nominations Committee
Conduct special projects
Together with the Conference Liaison, be available to the conference Site Committee, as needed
In the absence of Chair and Chair-Elect, the ex-officio will facilitate meetings.